10/17/2022
Frostburg based design firm seeks a full-time Administrative Assistant / Bookkeeper. The company is a dynamic consulting firm providing a full range of multi-disciplined engineering, planning, surveying, information technology, and related services to public agencies and private clients throughout the United States.
Position Summary:
Responsible for all bookkeeping functions including but not limited to accounts payable /receivable /reconciliation, budget tracking and reporting. The position also provides support in project tracking and administrative tasks such as answering the phones, collecting mail and running office errands. We are a fast-paced office - strong organizational and time management skills are a must.
Essential functions and responsibilities:
• daily bookkeeping (accounts payable/receivable, taxes, etc.)
• preparing financial reports for meetings
• support other administrative functions of the business (filing, coordinating client meetings, etc.)
• work with external CPA
• generate and process client invoices and other accounting documents
• file and index documents into an electronic document management system
• sub-consultant invoice review and processing
• data entry and clean up within the accounting system
• coordinated timesheets / payroll
• perform other related duties as assigned
Skills and experience:
• Bachelors' degree in finance, accounting or business administration
• extensive experience in all aspects of bookkeeping and financial reporting
• prior experience with an engineering, architectural, or related field is a plus
• required to have knowledge of QuickBooks Pro
• experience tracking and maintaining spreadsheets, budgets, POs, etc.
• strong communication and writing skills and experience dealing with clients
• proficiency in Microsoft Office, Outlook & Excel
• maintain personnel files and conduct new employee orientation
• human resources / coordinate with company’s 401k providers
• manage paperwork for health, professional, liability insurance
• perform other related duties as assigned
For consideration, please submit your resume, cover letter and compensation requirements. No phone calls or walk-ins.
Job Type: Full-time
Salary: $15.00 - $19.00 per hour
Benefits:
• Health insurance
• Paid time off
• Retirement plan
Schedule:
• Monday to Friday
Ability to commute/relocate:
• Frostburg, MD: Reliably commute or planning to relocate before starting work (Required)
