04/27/2022
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manage the front office reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
Quote incoming customer needs relating to smaller structural and rebar orders
Manage orders from inventory selection/procurement to fabrication to pick up/delivery
Manage rebar inventory for non-prestress customers and keep Tekla up to date
Communicate with shop regarding scheduling of orders
Maintain reporting of quotes, orders, and invoicing
Update order and logistics schedule
Generate all pertinent paperwork for shop, customer, and accounting
Make collection calls for customers in this department as needed
Manage the front office reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
Provide administrative support to Accounting and Rebar Departments
Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities
Negotiate the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Maintain company mobile phones and provides user support on an as-needed basis.
Supervise the maintenance of office equipment, including copier, fax machine, etc.
Supervise and coordinates the annual storage trailer cleanup and Google Doc
Perform other related duties as required
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Excellent customer service and professionalism
Above-average skill level in Microsoft Office Suite, particularly Excel and Word.
ERP Software experience, preferably Tekla
Basic Math Skills
Good planning and organizational skills.
Well-developed interpersonal and communication skills.
Computer literacy, specifically MS Office Applications and Google Applications.
EDUCATION and/or EXPERIENCE
Preferred Associate Degree in general business or related course of study; Or 5+ year work experience demonstrating above qualifications.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee will have to spend long hours sitting and using office equipment and computers. Light lifting of supplies and materials may be required from time to time.