12/01/2026
๐จ Weโre hiring! ๐จ Office Administrator
Full Time or Permanent Part-time
Mosaic Consultants is an established and growing civil engineering design consultancy seeking an experienced Office Administrator to join our team.
This role is suited to a confident, capable administrator who can take ownership of office operations and provide direct support to management and technical staff.
About the Role
You will be responsible for the day-to-day running of the office, including:
- End-to-end office administration including reception attendance, general clerical functions (managing phone, processing mail, filing, proofing reports/correspondence, maintaining office supplies etc), and building maintenance to support the smooth operation of the office.
- Proactively support Mosaicโs Project Managers in the creation and lodgement of project documentation, such as
- Construction tender/contract documents.
- Processing of monthly progress claims.
- Development application materials.
- Invoicing and accounts support.
- Supporting the Director with diary management, meeting coordination, scheduling and internal systems (templates, processes, procedures etc) development.
- Maintaining office systems, procedures and supplies.
About You
We are looking for a professional administrator who brings experience, confidence and initiative.
- Proven experience in an administration or office management role.
- Strong organisational skills with the ability to manage competing priorities.
- High-level proficiency in Microsoft Office and office systems.
- Excellent written and verbal communication skills with an attention to detail.
- Experience in an engineering (design), construction or professional services environment preferred.
- Experience working within, or developing quality assurance systems for engineering consultants or civil contractors is highly regarded.
What We Offer
- Supportive and professional team environment.
- Opportunity to play a key role in a growing civil engineering consultancy.
- Varied responsibilities with scope to take ownership of the role.
- Competitive remuneration package.
This role is open to those seeking full-time or a permanent part-time (e.g.: school hours) position.
Please email your CV to [email protected]